Free Templates, Examples & How to Write a Two Weeks Notice Email
By
Ethan Fahey
•
Nov 3, 2025
Thinking about resigning? Submitting a two-week notice is an essential step; it gives your employer time to plan for your departure and helps you leave on good terms. Writing a professional notice shows respect and maintains your reputation within the industry. Tools like Fonzi AI can even help you draft polished resignation letters or guide communication during the transition process, making the experience smoother for both you and your employer.
Key Takeaways
A two-week notice letter formally informs your employer of your resignation, providing them with time to prepare for your departure.
Giving two weeks' notice ensures a professional transition, maintains positive relationships, and strengthens your professional network.
A well-crafted resignation letter should include a statement of resignation, your last working day, gratitude, and an offer to assist during the transition.
What is a Two-Week Notice Letter?
A two-week notice letter is a resignation letter that notifies your employer of your intention to give two weeks' notice within 14 days. This letter serves as a formal document that communicates your decision to resign and provides your employer with enough time to prepare for your departure. The standard timeframe for a resignation notice period is 14 days from the submission of the letter, counting all days including weekends.
By providing a clear and concise resignation letter, you demonstrate professionalism and respect for your employer and colleagues.
Why Giving Two Weeks Notice is Important
Giving two weeks' notice is more than just a formality; it’s a professional courtesy that can significantly impact your career. When you resign with professionalism, you help maintain a positive relationship with your employer, which can be beneficial for future references. Resigning with grace ensures that you leave on good terms, preserving relationships and paving the way for potential opportunities in the future.
Providing two weeks notice also allows your employer to manage transitions effectively. It gives them sufficient time to find a replacement or redistribute their workload, ensuring continuity in the workflow. This professional courtesy helps your employer and colleagues adjust to your departure without significant disruptions. Furthermore, it demonstrates your respect for the company’s policies and your commitment to maintaining a professional demeanor throughout your resignation process.
Lastly, giving two weeks' notice can strengthen your professional network. It provides an opportunity to connect with colleagues, express gratitude for the support and experiences gained, and leave on a positive note. This approach not only helps you maintain valuable professional relationships but also enhances your reputation in your industry.
How to Write a Two-Week Notice Letter
Writing a two-week notice letter might seem daunting, but breaking it down into key components can make the process straightforward. A well-crafted resignation letter generally includes:
A statement of resignation
The last working day
Gratitude towards the employer
An offer to assist during the transition
By clearly stating your intention to resign and mentioning your final working day, you ensure mutual understanding and help manage the transition smoothly.
Maintaining a professional tone throughout your letter is crucial. Conclude with a willingness to assist during the transition to show your commitment to a smooth handover.
The following subsections will provide detailed guidance on each of these components to help you write a two weeks notice letter.
State Your Intention Clearly
A straightforward two-week notice letter should include:
A clear statement of your intention to resign, eliminating any ambiguity.
Your last working day to help manage the transition effectively.
A clear subject line like “Resignation Notice” to ensure your message is immediately understood.
Maintaining a professional tone throughout the letter is crucial. Incorporate a brief expression of gratitude to show appreciation for the opportunities you’ve had during your employment. A concise resignation statement, such as “I am writing to formally resign from my position as [Your Position] at [Company Name],” ensures that your intentions are clear from the outset in a formal resignation letter.
Mention Your Final Working Day
Specifying your final working day is crucial in your resignation letter. Clearly stating that your last working day will be two weeks from the resignation letter’s date helps your employer plan. For example, writing “My final day of work will be [Date]” ensures there is no confusion about your departure timeline.
When writing a resignation letter, it is important to include:
The effective date of your resignation
An expression of gratitude towards your employer for the opportunities and experiences during your tenure
Details like the date and the company’s address
A clear statement of resignation
Including these elements formalizes the process and maintains professionalism.
Express Gratitude
Expressing gratitude in your resignation letter helps maintain positive relationships even after leaving the job. Thanking your manager for the opportunity and appreciating colleagues’ work fosters a positive environment and leaves a lasting impression. For example, you might say, “I am deeply grateful for the support and guidance you have provided during my time at [Company Name],” to convey your appreciation.
Expressing deep gratitude for experiences and learning opportunities at the company reflects well on your professionalism and character. By appreciating the opportunities and support received from your team, you leave on a positive note and maintain valuable professional relationships.
Offer Assistance During Transition
Offering assistance during the transition period demonstrates your commitment to the team and helps ensure a smooth handover. You can phrase your offer as, “I am happy to assist with the transition process and ensure a smooth handover of my responsibilities.”
Stating your intention to assist during the transition in your resignation letter:
Supports your employer
Enhances your professional reputation
Offers help with tasks and responsibilities to ensure your departure does not create confusion
Shows your dedication to the company’s success
Professional Closing
Ending your resignation letter with a professional closing helps maintain respect and leaves room for potential future connections. A recommended closing for a resignation letter is to offer best wishes moving forward, such as, “I wish the company continued success in the future.”
Your resignation letter should maintain a respectful and professional tone. Phrases like “Best regards” or “Sincerely” help ensure that your letter leaves a positive impression and maintains professionalism.
Free Templates for Two-Week Notice Letters
Using a template for your two-week notice letter can save you time and ensure that you include all the necessary elements. There are three main types of two-week notice letter templates: simple, formal, and email formats. These week's notice templates can be customized to fit your specific situation by copying and pasting the content and filling in the relevant details, including a week's notice letter template.
Keeping a two-week notice letter template handy can streamline the resignation process and make it less stressful. A simple two-week notice letter typically includes:
Your resignation notice
Last working day
Expression of gratitude
An offer to assist during the transition.
Offering assistance in your resignation letter demonstrates your commitment to helping the company during the notice period. Providing specific examples and templates helps your team transition your duties to another person.
Simple Two Weeks' Notice Template
A simple two-week notice letter should contain:
Your name
Your address
Your position
Company name
Intention to resign
Effective date
Gratitude
An offer to help
This format ensures clarity and professionalism in your resignation. For example, you might write, “I am submitting my resignation from my position as [Your Position] at [Company Name]. This will be effective two weeks from today.”
Close the simple two-week notice letter with gratitude and a professional sign-off, such as, “Thank you for the opportunities and experiences I have gained during my time with the company. I am happy to assist with the transition process to ensure a smooth handover of my responsibilities.”
Formal Two-Week Notice Template
A formal two-week notice template provides a more structured and detailed format for communicating your resignation. Key components of a formal two-week notice letter include:
Your contact details
The effective date of resignation
An expression of gratitude
An offer to assist with the transition
I am writing to formally resign from my position as [Your Position] at [Company Name], effective two weeks from today. This letter serves as my formal resignation.
Maintaining professionalism during your transition helps preserve relationships and establish a positive reputation in your career. Your formal notice might include a statement like, “I am grateful for the opportunities provided to me during my tenure at [Company Name] and I am committed to ensuring a smooth transition by assisting with any necessary tasks.”
Email Two Weeks' Notice Template
The essential components of a two-week notice email include:
A resignation statement
Last working day
Gratitude
An offer to assist
The first step in writing a two-week notice email is to state your intent to resign and mention your last working day, for example, “I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Date]”.
In a two-week notice email, the subject line should be clear, such as “Notice of Resignation – [Your Name]”. Expressing appreciation for your experience at the company is important, so you might include a line like, “I am thankful for the opportunities to grow professionally and collaborate with a talented team”.
A suggested closing line could be “Best regards” to maintain a professional tone.
Examples of Two-Week Notice Letters
Examples of two-week notice letters demonstrate various formats and tones, helping individuals craft their own resignation letters. These examples can vary in style, ranging from simple formats to more formal structures, depending on individual preferences and workplace culture. Reviewing different examples allows you to choose the one that best fits your situation and ensures a clear and professional resignation process.
The following subsections provide specific examples of simple, formal letter and email two-week notice letters to guide you through the process of writing your own letter.
Simple Two-Week Notice Example
A simple two-week notice letter format ensures clarity and professionalism in your resignation. For example, you might write:
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Today's Date]
[Employer's Name]
[Company Name]
[Company Address]Dear [Employer's Name],
I am submitting my resignation from my position as [Your Position] at [Company Name]. This will be effective two weeks from today. My last day of work will be [Date].
I am grateful for the opportunities and experiences I have gained during my time with the company. I am happy to assist with the transition process to ensure a smooth handover of my responsibilities. I appreciate your support. Thank you for your understanding.
Best regards,
[Your Name]
Expressing gratitude in your resignation letter helps maintain positive relationships and leaves a good impression. By using a simple format and expressing appreciation, you can help ensure a smooth transition and uphold your professional reputation.
Formal Two-Week Notice Example
A formal two-week notice letter should include the date, company name and address, a resignation statement, the last working day, gratitude, and an offer to assist during the transition. For example, you might write:
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Today's Date]
[Employer's Name]
[Company Name]
[Company Address]Dear [Employer's Name],
I am writing to officially resign from my position as [Your Position] at [Company Name]. This resignation will be effective two weeks from today. My last working day will be [Date].
I am deeply grateful for the support and guidance I have received during my tenure at [Company Name]. The experiences and opportunities provided have been invaluable, and I appreciate the chance to work with such a talented team.
I am committed to ensuring a smooth transition plan and am happy to assist with any necessary tasks during this period.
I appreciate your support. Thank you for your understanding.
Sincerely,
[Your Name]
Thanking your employer for their support and guidance in your professional letter helps maintain professionalism and positive relationships.
Two Weeks Notice Email Example
A two-week notice email should include a clear subject line, resignation statement, last working day, appreciation, and an offer to assist. For example, you might write:
Dear [Employer's Name],
I am submitting my official resignation from my position as [Your Position] at [Company Name]. This will be effective two weeks from today. My last working day will be [Date].
It has been a pleasure working alongside such a talented team at [Company Name], and I appreciate the support and guidance I have received during my time here.
I am committed to ensuring a smooth transition and am happy to assist with any necessary tasks during this period.
I appreciate your support. Thank you for your understanding.
Best regards,
[Your Name]
Clearly stating your intention to resign and expressing gratitude to your employer helps maintain professionalism and positive relationships. Offering assistance during the transition as a departing employee reduces disruption and shows your willingness to help.
Tips for Submitting Your Two-Week Notice
Submitting your two weeks’ notice requires careful consideration and professionalism. Here are the key steps:
Follow up your verbal resignation with a formal email or letter to create a written record of your resignation and final working day.
Address your resignation notice to your manager first to ensure proper communication.
Request confirmation of receipt to provide clarity.
Having a formal meeting when resigning allows for closure for the manager and gives them a chance to discuss any concerns, including the exit interview. Offering to help with anything needed during the transition, such as completing unfinished tasks, can showcase your professionalism and commitment to a smooth handover.
Close your resignation letter with a sincere closing, wishing the company well, to leave on a respectful note.
Be Polite
A straightforward two-week notice letter typically includes an expression of gratitude for the opportunities provided during your employment. An email resignation notice should maintain a positive tone while addressing the supervisor directly to ensure professionalism.
Maintaining politeness in your resignation letter ensures a positive departure from the company. Being polite and expressing best wishes to colleagues and management helps maintain valuable professional relationships.
Avoid Negative Remarks
Maintaining a positive and professional tone in your resignation letter preserves relationships and upholds your reputation. Expressing gratitude avoids negative comments about the employer and reflects professionalism.
Ending your resignation letter with a professional closing enhances the message’s positivity and leaves the door open for future opportunities. Being polite and neutral in your resignation letter is essential to maintain professional relationships and ensure a smooth departure.
Offer to Wrap Up Uncompleted Work
Offering to assist with uncompleted tasks showcases professionalism and a commitment to a smooth transition. Helping with unfinished work minimizes disruption for the team and demonstrates respect for the employer.
You can offer to help train your replacement or complete specific projects during your final weeks. This approach can help maintain positive relationships and leave a good impression for future references.
Summary
Giving a two-week notice letter is an essential part of leaving a job professionally. It allows for a smooth transition, maintains positive relationships, and leaves a lasting positive impression. By following the guidelines and using the provided templates and examples, you can ensure that your resignation process is clear, respectful, and professional.
When writing your resignation letter, be sure to express gratitude, offer support during the transition, and keep a professional tone throughout. These steps help you leave on great terms and maintain valuable connections for the future. If you’re an AI engineer taking your next career step, Fonzi AI can help you land your next opportunity by connecting you with leading AI companies, making your career transition smoother and more rewarding.
